Keep shipments moving, not your entire day
Dedicated virtual assistants for Dubai logistics, freight, and import/export companies. Shipment tracking, customs documents, vendor coordination, and carrier management handled remotely.
Sound familiar?
Logistics companies in Dubai face this daily
Shipments slip through the cracks
With dozens of shipments in transit, status updates get missed and clients start calling before you do.
Documentation takes hours
Commercial invoices, packing lists, certificates of origin. Every shipment needs a stack of paperwork.
Customs delays cost money
Missing or incorrect documents hold shipments at the port. Every day of delay costs your client money.
Vendor communication is chaotic
Suppliers, carriers, warehouse teams, and customs agents all need coordination at the same time.
No time for new business
You are so busy managing current shipments that prospecting and client development gets pushed aside.
Carrier performance is not tracked
Late deliveries, damaged goods, SLA violations go unmonitored because nobody has time to compile the data.
What your VA will handle
Everything your logistics operation needs to stay on track
Shipment Management
- Daily shipment status tracking across all carriers
- Client updates on delivery timelines and delays
- Freight quote requests and container booking confirmations
- Delivery schedule coordination and calendar updates
- Proof of delivery collection and file closure
Documentation & Compliance
- Commercial invoices and packing lists preparation
- Certificate of origin and customs document gathering
- HS code research for correct product classification
- Claims compilation for damaged or lost goods
- Document archiving and audit-ready organization
Vendor & Carrier Ops
- Supplier coordination on production and delivery schedules
- Warehouse instructions for intake, storage, and dispatch
- Carrier performance monitoring and delivery tracking
- SLA verification and compliance reporting
- Rate comparison and freight cost optimization support
Your VA uses AI to work faster
Our assistants leverage AI to deliver better results in less time. For example:
Why pay Dubai prices for logistics admin?
A local logistics coordinator in Dubai costs 2-3x more than a Taskbird VA.
| Cost item | Local hire | Taskbird VA |
|---|---|---|
| Monthly salary | 8,000 - 14,000 AED | 4,600 - 9,600 AED |
| Visa & Emirates ID | 5,000 - 7,000 AED/yr | 0 AED |
| Health insurance | 4,000 - 8,000 AED/yr | 0 AED |
| Office space & equipment | 2,000 - 4,000 AED/mo | 0 AED |
| Gratuity & severance | Required by law | Not applicable |
| Onboarding time | 3 - 6 weeks | 3 - 5 days |
| Effective monthly cost | 12,000 - 18,000+ AED | 4,600 - 9,600 AED |
That is up to 13,000 AED/month in savings with zero compromise on quality.
Get startedHow it works
From first call to full support in under a week
Free consultation
Book a free call. We learn about your logistics operation, your systems, and which tasks are eating your time.
We match your VA
Within 3 to 5 business days, we assign a VA who understands shipping operations, customs processes, and freight management.
You focus on growth
Your VA handles tracking, documentation, vendor coordination, and daily ops while you focus on clients and expansion.
Tools your VA already knows
No weeks of training. They hit the ground running.
Transparent pricing
Choose the package that fits your operation
Frequently asked questions
Everything logistics companies ask us
From our blog
Practical advice on outsourcing and working with virtual assistants in the UAE
Ready to stop chasing shipments and start growing?
Book a free 30-minute call. We will map out which logistics tasks to hand off first and show you how much time you will recover.
- Discuss your shipping operations and bottlenecks
- See which tasks to delegate first
- Get a clear plan with no obligation
Or email us at info@taskbird.co