Deliver five-star service without the overhead
Your VA handles bookings, guest communication, itineraries, and back-office ops so you can focus on what matters most: the guest experience.
Sound familiar?
Common problems in hospitality that a VA solves overnight
Bookings falling through cracks
Missed reservations, double-bookings, and unconfirmed transfers because no one is tracking them full-time.
Slow guest responses
Guests expect instant replies. If your team takes hours to respond, they book with someone else.
Last-minute changes pile up
Flight delays, room switches, cancellations. Every change triggers a chain of calls and emails.
Itineraries are inconsistent
Copy-paste errors, missing confirmations, and outdated pricing in client-facing documents.
Supplier comms take too long
Following up with hotels, transfer companies, and activity providers across time zones eats your day.
No time for business development
You are so busy with operations that you never get to partnerships, marketing, or new products.
What your hospitality VA will handle
Trained on travel platforms, booking systems, and guest communication
Booking & Logistics
- Flight, hotel, and transfer bookings across OTAs and direct channels
- Rate and availability management across Booking.com, Expedia, and Agoda
- Detailed itinerary creation with confirmations and timing
- Online check-in and pre-arrival preparation
- Last-minute rebooking, cancellations, and refund handling
Guest Experience
- Pre-arrival and post-stay guest communication
- Restaurant, activity, and event reservations
- VIP guest handling with personalized preferences
- Special request coordination (room upgrades, dietary needs, transport)
- Review collection and feedback follow-up
Back Office & Suppliers
- Supplier communication and rate negotiation
- Invoice processing and payment follow-up
- Package pricing research and comparison
- Voucher and booking confirmation generation
- CRM data entry and lead tracking
Your VA uses AI to work faster
Our assistants leverage AI to deliver better results in less time. For example:
Why pay Dubai prices for admin work?
A travel coordinator in Dubai costs 2 to 3 times more than a Taskbird VA, with the same output.
| Cost item | Local hire | Taskbird VA |
|---|---|---|
| Monthly salary | 7,000 - 14,000 AED | 4,600 - 9,600 AED |
| Visa & Emirates ID | 5,000 - 7,000 AED/yr | 0 AED |
| Health insurance | 4,000 - 8,000 AED/yr | 0 AED |
| Office space & equipment | 2,000 - 5,000 AED/mo | 0 AED |
| Gratuity & severance | Required by law | Not applicable |
| Onboarding time | 3 - 6 weeks | 3 - 5 days |
| Effective monthly cost | 12,000 - 20,000+ AED | 4,600 - 9,600 AED |
That is up to 15,000 AED/month in savings with zero compromise on quality.
Get startedHow it works
From first call to your VA handling bookings in under a week
Free consultation
Book a free consultation. We learn about your hospitality business, your booking flow, the platforms you use, and which tasks eat your time.
We assign your VA
Within 3 to 5 business days, we assign a VA who understands travel operations, OTA platforms, and guest communication best practices.
Your VA takes over
Your VA handles bookings, itineraries, guest comms, and supplier follow-ups while you focus on growing your business and guest satisfaction.
Tools your VA already knows
No weeks of training. They hit the ground running.
Transparent pricing
Choose the package that fits your business
Frequently asked questions
Everything hospitality professionals ask us
From our blog
How hotels and travel agencies in the UAE are working with virtual assistants
Ready to deliver better service with less stress?
Book a free 30-minute call. We will map out which hospitality tasks to hand off first and show you how much time you will save.
- Discuss your booking flow and operational bottlenecks
- See which tasks to delegate first
- Get a clear plan with no obligation
Or email us at info@taskbird.co