Flawless events, without the chaos backstage
Dedicated virtual assistants for Dubai event companies, MICE agencies, and corporate planners. Guest management, vendor coordination, registration, and logistics handled by trained professionals.
Sound familiar?
Event planners in Dubai face this with every project
Guest lists are a mess
RSVPs come in through email, WhatsApp, phone calls, and forms. Consolidating them takes hours and mistakes happen.
Vendor coordination is exhausting
Caterers, AV companies, decorators, photographers all need updates at the same time. Somebody always gets missed.
Last-minute changes cascade
One venue change triggers updates to 15 vendors, 200 guests, and all printed materials. Panic mode every time.
Registrations are manual
Attendee sign-ups, badge printing, dietary requirements, and seating assignments are tracked in scattered spreadsheets.
No time for sponsorship outreach
You are so deep in logistics that sponsor proposals, follow-ups, and relationship building get pushed to next event.
Post-event follow-up gets forgotten
Thank-you notes, feedback surveys, and recap reports are delayed for weeks. Opportunities to retain clients are lost.
What your VA will handle
Everything your events team needs to deliver flawless experiences
Planning & Coordination
- Venue research, comparison, and shortlisting
- Vendor management: caterers, AV, decorators, photographers
- Guest list management: invitations, RSVPs, dietary needs
- Event timeline creation with detailed run-of-show schedules
- Budget tracking and expense monitoring
Logistics & Registration
- Online registration setup and attendee management
- Badge, program, and signage coordination with printers
- Travel and accommodation booking for speakers and VIPs
- On-the-day run sheet preparation and vendor briefing packs
- Post-event feedback collection and survey distribution
Marketing & Outreach
- Social media content creation and event promotion
- Email campaign setup: save-the-dates, reminders, updates
- Sponsorship outreach: proposal preparation and follow-ups
- Event documentation: organizing photos, videos, highlights
- Post-event reports: attendance, feedback, and ROI summaries
Your VA uses AI to work faster
Our assistants leverage AI to deliver better results in less time. For example:
Why pay Dubai prices for event admin?
A local event coordinator in Dubai costs 2-3x more than a Taskbird VA.
| Cost item | Local hire | Taskbird VA |
|---|---|---|
| Monthly salary | 8,000 - 14,000 AED | 4,600 - 9,600 AED |
| Visa & Emirates ID | 5,000 - 7,000 AED/yr | 0 AED |
| Health insurance | 4,000 - 8,000 AED/yr | 0 AED |
| Office space & equipment | 2,000 - 4,000 AED/mo | 0 AED |
| Gratuity & severance | Required by law | Not applicable |
| Onboarding time | 3 - 6 weeks | 3 - 5 days |
| Effective monthly cost | 12,000 - 19,000+ AED | 4,600 - 9,600 AED |
That is up to 14,000 AED/month in savings with zero compromise on quality.
Get startedHow it works
From first call to full support in under a week
Free consultation
Book a free call. We learn about your events, your tools, and which coordination tasks are eating your time.
We match your VA
Within 3 to 5 business days, we assign a VA who understands event logistics, vendor management, and Dubai venues.
You focus on the event
Your VA handles guest lists, vendor coordination, registrations, and admin while you focus on delivering great experiences.
Tools your VA already knows
No weeks of training. They hit the ground running.
Transparent pricing
Choose the package that fits your events
Frequently asked questions
Everything event planners ask us
From our blog
Guides for event professionals looking to delegate and scale
The UAE startup outsourcing guide: what to delegate first
A practical framework for deciding which tasks to keep in-house and which to outsource.
The 12 best tools for working with a virtual assistant in the UAE
From project management to communication, the tools that make remote collaboration seamless.
Ready to deliver flawless events without the backstage chaos?
Book a free 30-minute call. We will map out which event tasks to hand off first and show you how much time you will recover.
- Discuss your event planning needs and bottlenecks
- See which tasks to delegate first
- Get a clear plan with no obligation
Or email us at info@taskbird.co